GENERAL INFORMATION FOR MEMBERS

1. The CHMK Library will be kept open from 8.00 am to 8.00 pm on all working days. On Second Saturdays the Library will function from 8.00 am to 2.00 pm and on Sundays 8.30 am to 2.00 pm. The Library will remain closed on all Public Holidays. 
2. Application for membership can be submitted at the circulation counter from 8 am to 8 pm on normal working days. The loan counter will start functioning after half an hour from the opening of the Library and will be closed before half an hour of the closing of the Library.
3. Affiliated College Students. Teachers, Research Scholars and Graduate Members, University Pensioners, Members of Senate, Syndicate. Academic Council, Faculties and Boards of Studies have to pay an amount of Rs.1000/- as caution deposit for membership. Remittances at the Library Counter alone will be entertained. All Research Scholars will have to produce a copy of their Ph.D Registration Order and Pensioners have to produce a copy of their Pension ID along with a filled up application.
4. A recent Stamp size photograph is to be produced along with the filled up application form to be affixed on the Identity Card. The members must bring their identity cards while visiting the Library.
5. a) For Graduate membership Rs.50/- has to be paid every year as annual subscription. Fresh application form is to be submitted while renewing the membership.
6. b) A copy of the Graduation Certificate (self attested) is to be enclosed with the first application.
7. c) The application form should be submitted within one month from the date of recommendation of the Gazetted Officer.
8. d) The Gazetted Officer who recommends graduate membership should have at least 3 years of service for retirement while recommending the membership.
9. e) Students of Unaided Affiliated Colleges and SDE should furnish the recommendations by the Principal of the institution and by a Gazetted Officer as in the case of the Graduate members.
10. f) Library offers temporary membership also. Fees of Rs.10/- for one day and Rs.100/- for two weeks has to be remitted at the Library counter. A valid address proof is required for the verification process.
11. All unclaimed caution deposits after 3 years of the expiry of the membership will be forfeited and credited to Calicut University fund.
12. All students and research scholars are required to produce clearance certificates from University Librarian before they are permitted to submit their theses/dissertations.
13. Books are issued for a period of one month and an overdue charge of Rs.1/- per volume per day shall be levied for a book not returned on or before the due date. Textbooks issued from the reference section for overnight use shall be returned before 10 am. on the next day. Otherwise an overdue charge of Rs.5/- shall be levied. Failure to clear all outstanding dues within six months may entail the forfeiture of membership.
14. Renewal of books: Loan may be renewed at the discretion of the University Librarian for a further period of one month provided that the request for renewal either written or by E-mail should reach the University Librarian before the due date and that no other member has reserved for the book in the meantime. Renewal for a further period of one month will also be allowed on the same conditions. But not more than two consecutive renewals are permitted. Members should specify their name, membership number and accession number of the books to be renewed. For renewal use the E-mail ID: This email address is being protected from spambots. You need JavaScript enabled to view it.
15. Before leaving the counter, the member shall satisfy himself as to whether the book lent to him is in sound condition and if not, shall immediately bring the matter to the notice of the staff on duty. Otherwise the member will be held responsible for any damage found afterwards.
16. In case a book is damaged or lost, the borrower is required to replace the book by a latest or same edition, or he/she will be required to pay four times the published price of the book plus 20% of the published price as procurement charges and also overdue charges, if any.
17. The retention of a book beyond a period of six months from the due date without any satisfactory explanation may lead to the cancellation of the membership. Such membership shall be renewed only at the discretion of the University Librarian. 
18. Heads of University Departments, Principals of the Affiliated Colleges and the Heads of other Offices in the University Campus like State Bank of India, Post Office etc. should insist that their Students/Staff/Teachers etc. who are members of the Library, to produce a Clearance Certificate from the University Librarian to the effect that they have returned all books and cleared all the dues before they are admitted to the final University Exams/Issue of Transfer Certificate/ Relieving Order which ever is earlier.
19. The identity card and borrower's tickets issued from the Library are to be returned for obtaining Clearance Certificate. If these are lost, an amount of Rs.25/- (Rupees Twenty five only) for identity cards and Rs.20/- (Rupees Twenty only) for each borrower's ticket have to be remitted for issuing Clearance Ticket.
20. All Library users are required to leave their personal belongings at the property counter before entering the Library premises. No printed materials are allowed inside the Library. The Library is not responsible for the loss of any valuables. Please ensure that you do not leave cash, electronic devices or other valuable items unattended.